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Date: 10/12/2021

Student international travel for university related purposes remains restricted. However, thanks to improved health and safety conditions in several countries, greatly expanded access to COVID-19 vaccines, and careful student planning, the University is allowing a number of students to travel abroad for university related purposes during the fall 2021 semester. All student international travel, including travel by graduate students and GME residents and fellows, is subject to the University Policy on Student International Travel and will continue to require a favorable review of local health, safety, and security conditions and individual student plans through 2021. See the ISO’s COVID Considerations Page for more information.

Faculty and staff are no longer restricted from international travel for university related purposes. Travel is subject to the University Policy on Faculty and Staff International Travel and requires registration.

Processing times for U.S. passports are significantly delayed: 14 weeks for routine passports and 10 weeks for expedited service.

 

Faculty & Staff Travel

Faculty and staff are required to register their professional international travel through the University's international travel registry maintained by the International Studies Office, in order to facilitate University assistance if the need arises. Additionally, please share any travel plans with your department chair, dean, or manager.

Faculty and staff traveling as directors, instructors, or support staff for UVA Education Abroad Programs are typically registered separately and do not need to complete the below form. Please contact the ISO Operations staff working with your program if you have questions. If you have existing access to the application system TDS and need to register for other travel, you must log into the High Security VPN (HSVPN) prior to registering. Contact edo9h@virginia.edu if you encounter problems getting to the registry.

Registration takes approximately 10 minutes. You will need your:

  • Itinerary (travel dates and locations, as well as flight/transit details)
  • Emergency contact information
  • On-site contact information
     

 

Health & Emergency

 



CISI Travel Insurance

All Academic University Employees traveling on University business are automatically enrolled in our international traveler insurance program when you register your trip via the required Employee Travel Registry (click Register Here above). Coverage is provided by CISI. Traveler Identification Cards will be emailed within 1-2 business days of enrollment and travelers should carry the card with them while traveling. The CISI plan covers evacuation, repatriation, and security coverage at no cost to employees. 

Employees have the option to purchase CISI insurance for other travelers accompanying them abroad (not applicable for other UVA faculty or staff, who must complete their own registration) by completing the CISI Faculty and Dependent Enrollment form. Employees also have the option to extend their CISI insurance coverage for personal travel occurring before or after their UVA-related business travel by completing the Personal Extension Form. Please note this extension option is strictly for University employees traveling for business with personal travel directly before or after their UVA-related business travel. Contact enrollments@mycisi.com or (203) 399-5509 with any questions.

Visa & Entry Requirements

Faculty and staff traveling internationally should consult the US Department of State's country information for visa and entry requirements, as well as consular alerts, safety and security considerations, and other important country-specific information. Be sure your passport is current. Many countries require that your passport be valid for at least six months beyond your intended stay. Check the University’s Travel Alerts, Notices & Warnings web page for updates on health, safety, and security conditions in your destination(s). 

Additionally, travelers should consult the CDC for information about re-entry testing requirements, and other recommendations for before, during, and after international travel.

Export Controls

Obtain prior approval from the Office of Export Controls at export-controls@virginia.edu if you are traveling with controlled technology, University owned equipment or are traveling to a sanctioned country: Cuba, Iran, North Korea, Syria, and Ukraine (Crimean region only). International travel with controlled technology is an export. Examples include University owned laptops, cell phones, and other devices, as well a technical information subject to publication or dissemination restrictions, which may include research results.

STEP Registration

US citizens should enroll in the Department of State's "Smart Traveler Enrollment Program" (STEP) at https://step.state.gov/step/. In doing so you will create an account, or login to your existing account, and "enroll a trip". Update your account as you plan excursions to other cities or countries.

Questions?

If you have questions about your registration, any pre-populated fields are incorrect, or you experience technical difficulties, contact edo9h@virginia.edu.