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Date: 06/10/2022

Ukraine: The University is closely monitoring the evolving situation in Ukraine. No decisions have been made to cancel or change programmed travel at this time. The Office of the Vice-Provost for Global Affairs will continue to assess current and upcoming international travel plans in terms of US government advisories and news reports about impacts in the region. See UVA's Blog on the Crisis in Ukraine for additional information on the University's response.

Student international travel for university related purposes is no longer restricted due to COVID-19 and has reverted back to the requirements established in the University Policy on Student International Travel. All students, including graduate students and GME residents and fellows must complete an ISO education abroad program application or travel registration prior to departure. All student travel plans remain subject to review. Itineraries that involve travel to destinations with a U.S. Department of State Travel Advisory of Level 3 or Level 4 or CDC Level 3 for reasons other than COVID-19 will require approval of a petition for an exemption to the University Policy on Student International Travel. See the ISO’s COVID Considerations Page and the Travel Alerts, Notice, and Warnings Page for more information.

Faculty and staff travel is subject to the University Policy on Faculty and Staff International Travel and requires registration.

The University is monitoring information on new variants and regional outbreaks of COVID-19 generally. National entry and exit requirements can change quickly. Travelers should confirm entry requirements for their destination before their departure date and make sure they have the most up-to-date requirements for re-entering the U.S. The Biden Administration announced Friday June 10, 2022 that the current requirement for air passengers, regardless of vaccination status or citizenship, to show a negative viral COVID 19 test taken no more than 1 day before travel to the U.S. will end at 12:01 am Sunday June 12, 2022.

 All travelers should note CDC recommendations for a COVID-19 Vaccine Booster Shot and be aware that some countries require a booster for entry. Travelers should also be aware that access to certain venues in some countries may require proof of COVID-19 vaccination.

 

 

Faculty & Staff Travel

Faculty and staff are required to register their professional international travel through the University's international travel registry maintained by the International Studies Office, in order to facilitate University assistance if the need arises. Additionally, please share any travel plans with your department chair, dean, or manager.

Faculty and staff traveling as directors, instructors, or support staff for UVA Education Abroad Programs are typically registered separately and do not need to complete the below form. Please contact the ISO Operations staff working with your program if you have questions. If you have existing access to the application system TDS and need to register for other travel, you must log into the High Security VPN (HSVPN) prior to registering. Contact edo9h@virginia.edu if you encounter problems getting to the registry.

The Faculty & Staff Travel Registration is NOT appropriate for undergraduate students, graduate students (A&S, Law, Darden, etc.), Medical Students, or Medical (GME) Residents, Trainees, or Research Fellows. These individuals should register their international travel through the correct travel registry.

Registration takes approximately 10 minutes. You will need your:

  • Itinerary (travel dates and locations, as well as flight/transit details)
  • Emergency contact information
  • On-site contact information
     

 

Health & Emergency

 



CISI Travel Insurance

All Academic University Employees traveling on University business are automatically enrolled in our international traveler insurance program when you register your trip via the required Employee Travel Registry (click Register Here above). Coverage is provided by CISI. Traveler Identification Cards will be emailed within 1-2 business days of enrollment and travelers should carry the card with them while traveling. The CISI plan covers evacuation, repatriation, and security coverage at no cost to employees. 

Employees have the option to purchase CISI insurance for other travelers accompanying them abroad (not applicable for other UVA faculty or staff, who must complete their own registration) by completing the CISI Faculty and Dependent Enrollment form. Employees also have the option to extend their CISI insurance coverage for personal travel occurring before or after their UVA-related business travel by completing the Personal Extension Form. Please note this extension option is strictly for University employees traveling for business with personal travel directly before or after their UVA-related business travel. Contact enrollments@mycisi.com or (203) 399-5509 with any questions.

Visa & Entry Requirements

Faculty and staff traveling internationally should consult the US Department of State's country information for visa and entry requirements, as well as consular alerts, safety and security considerations, and other important country-specific information. Be sure your passport is current. Many countries require that your passport be valid for at least six months beyond your intended stay. Check the University’s Travel Alerts, Notices & Warnings web page for updates on health, safety, and security conditions in your destination(s). 

Additionally, travelers should consult the CDC for information about re-entry testing requirements, and other recommendations for before, during, and after international travel.

Export Controls

Obtain prior approval from the Office of Export Controls at export-controls@virginia.edu if you are traveling with controlled technology, University owned equipment or are traveling to a sanctioned country. International travel with controlled technology is an export. Examples include University owned laptops, cell phones, and other devices, as well a technical information subject to publication or dissemination restrictions, which may include research results.

STEP Registration

US citizens should enroll in the Department of State's "Smart Traveler Enrollment Program" (STEP) at https://step.state.gov/step/. In doing so you will create an account, or login to your existing account, and "enroll a trip". Update your account as you plan excursions to other cities or countries.

Questions?

If you have questions about your registration, any pre-populated fields are incorrect, your destination is not available in the Itinerary - Location field, or you experience technical difficulties, contact edo9h@virginia.edu.