U.S. Department of State: Revised Worldwide Caution.
Student University Related Travel to Israel, the West Bank, and Gaza is restricted until further notice.
U.S. Passport Processing Times are published by the U.S. Department of State. Note that processing can be subject to delays. If you plan to travel this summer, use expedited processing with expedited return shipping and initiate your application immediately whether for a new passport or a renewal.
All university travelers are advised to be up to date on all COVID-19 shots before departure. Be aware that some countries require a booster for entry. Travelers should also be aware that access to certain venues in some countries may require proof of COVID-19 vaccination. Travelers are advised to confirm entry requirements for their destination before their departure date and follow the CDC recommendations for international travel as it relates to COVID-19.
Faculty & Staff Travel
UVA's policy on Faculty and Staff International Travel FIN-055 requires registration of international travel for university related travel through the University's international travel registry maintained by the International Studies Office, in order to facilitate University assistance if the need arises. Additionally, travelers are advised to share travel plans with their department chair, dean, or manager.
FIN-055 defines international travel for university related purposes as: travel that (1) utilizes University resources; (2) draws on funds disbursed through the University; (3) involves University faculty and staff acting in an academic or professional capacity relevant to the person’s area of responsibility, activities (including co-curricular and extracurricular), course of research, teaching, or study at UVA or is undertaken with or organized by any University school/unit/department or other organization, even when that travel is not for an academic or professional purpose; (4) is required and/or approved by the traveler’s department or unit; or (5) is funded by a third party or paid with personal funds, provided the purpose of the travel is related to the individual’s position at the University.
Faculty and staff traveling as directors, instructors, or support staff for UVA Education Abroad Programs are typically registered separately and do not need to complete the below form. Please contact the ISO Operations staff working with your program if you have questions. If you have existing access to the application system TDS and need to register for other travel, you must log into the High Security VPN (HSVPN) prior to registering. Contact [email protected] if you encounter problems getting to the registry.
Registration takes approximately 10 minutes. You will need your:
- Itinerary (travel dates and locations, as well as flight/transit details)
- Emergency contact information
- On-site contact information
NB: Faculty-Staff International Travel for university related travel to destinations with a U.S. Dept. of State Travel Advisory of Level 4 - Do Not Travel and/or where UVA’s emergency assistance insurance provider has suspended the security evacuation benefit is subject to review by the Vice Provost for Global Affairs (VPGA) to determine whether to permit expenditure of University funds for travel to such high risk destinations per the University policy for Faculty/Staff International travel (FIN-055).
CISI Travel Insurance
All Academic University Employees traveling on University business are automatically enrolled in our international traveler insurance program when you register your trip via the required Employee Travel Registry (click Register Here above). Coverage is provided by CISI. Traveler Identification Cards will be emailed within 24-48 business hours of enrollment and travelers should carry the card with them while traveling. The CISI plan covers evacuation, repatriation, and security coverage at no cost to employees.
Visa & Entry Requirements
Faculty and staff traveling internationally should consult the US Department of State's country information for visa and entry requirements, as well as consular alerts, safety and security considerations, and other important country-specific information. Be sure your passport is current. Many countries require that your passport be valid for at least six months beyond your intended stay. Check the University’s Travel Alerts, Notices & Warnings web page for updates on health, safety, and security conditions in your destination(s).
Additionally, travelers should consult the CDC for information about re-entry testing requirements, and other recommendations for before, during, and after international travel.
Obtain prior approval from the Office of Export Controls here if you are traveling with controlled technology, University owned equipment or are traveling to a sanctioned country: Cuba, Iran, North Korea, Syria, and Ukraine (Crimean region only). International travel with controlled technology is an export. Examples include University owned laptops, cell phones, and other devices, as well a technical information subject to publication or dissemination restrictions, which may include research results.
US citizens should enroll in the Department of State's "Smart Traveler Enrollment Program" (STEP) at https://step.state.gov/step/. In doing so you will create an account, or login to your existing account, and "enroll a trip". Update your account as you plan excursions to other cities or countries.
If you have questions about your registration, any pre-populated fields are incorrect, or you experience technical difficulties, contact [email protected].